Administrative Assistant

Reporting to the Administrative Coordinator, Leasing and Compliance, the Administrative Assistant, Leasing and Compliance supports the efforts to lease up and keep occupied, Breaking Ground's more than 2000 units of supportive housing apartments and in affordable housing that is managed by Breaking Ground and for-profit developers. The Administrative Assistant is responsible for scheduling meetings, answering and directing calls, maintaining office supplies, sending and distributing mail, and other administrative responsibilities.

This is a 35 hour work week.

ESSENTIAL DUTIES:

Answer the phone, direct calls, take messages

Manage walk-ins and direct people to the appropriate Breaking Ground building, program, or service

Maintain and manage calendars

Compose, type, and edit correspondence, reports, memoranda, and other material

Manage invoices, check requests, and correspondence

Send and distribute mail

Keep an updated file of vendors

Track and order supplies

Attend meetings and take notes

Coordinate events

Perform other duties as assigned

MINIMUM QUALIFICATIONS

High School diploma or equivalent required

Minimum 2 years of related work experience

Excellent organizational and interpersonal skills

Able to work with a diverse and special needs population

Able to handle multiple tasks simultaneously

Must have excellent written and verbal skills

Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams

Experience working with homeless/formerly homeless populations preferred