Office Manager

Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager contributes to ending homelessness by acting as a liaison for Breaking Ground staff, the community, and clients who are chronically street homeless. The Office Manager is responsible for welcoming guests; bookkeeping which includes petty cash, check requisitions and billing; scheduling; taking meeting notes; maintaining filing systems; writing letters and other correspondence; and maintaining client data.

This is a 35 hour work week. This position travels to multiple locations.

ESSENTIAL DUTIES:

Greet guests, direct them to appropriate staff, and provide information

Maintain petty cash, billing, check requests, and Metro cards

Maintain facility and staff activity calendars

Track vacations

Keep an updated file of vendors

Order and track supplies

Maintain filing system including client data

Order and keep an inventory of office supplies

Answer phones, direct calls, and take messages

Attend meetings and take notes

Coordinate events

Performs other related duties as assigned

MINIMUM QUALIFICATIONS

Bachelor’s degree or equivalent experience

Excellent interpersonal and problem-solving skills

Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs

Excellent writing and communication skills

Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations

Preferred: bilingual in Spanish and English

Valid NY, NJ, CT, or PA driver’s license with a good driving record, as defined by Breaking Ground is preferred