Surgical Services Coordinator, RN

Job Title: Surgical Services Coordinator, RN

Department: Surgery

FLSA Classification: Non-Exempt - Hourly, Eligible for Overtime

Employment Status: Full-Time

Location: Harrison County Community Hospital District

Reports To: Director of Surgery

Position Summary

Coordinates and schedules surgical procedures while providing pre-admission testing and nursing assessment services to ensure patients are prepared for surgery. Serves as a liaison between patients, providers, physician offices, ancillary departments, and insurance companies. Responsible for scheduling surgical cases, reviewing patient clinical information, providing pre-operative education, and ensuring all required documentation and testing are completed prior to surgery.

Essential Duties and Responsibilities

• Schedule surgical procedures and accurately enter case information into the scheduling system.
• Coordinate surgery schedules with physicians, anesthesia providers, operating room staff, and ancillary departments.
• Answer department telephone calls and respond to inquiries from patients, families, physician offices, and staff.
• Perform administrative duties necessary to maintain the efficient operation of the department.
• Verify patient demographic and insurance information and communicate referral and authorization requirements.
• Conduct pre-admission testing assessments, including review of patient medical history, medications, allergies, and surgical readiness.
• Review laboratory results, diagnostic testing, and required medical clearances prior to surgery.
• Identify and communicate potential patient care concerns to appropriate providers.
• Coordinate additional testing, consultations, and clearances as needed.
• Provide patient education regarding pre-operative instructions, medication management, fasting requirements, arrival times, and post-operative expectations.
• Ensure all required documentation, physician orders, consents, and test results are available and complete prior to surgery.
• Document assessments, patient interactions, and education in the electronic health record.
• Maintain confidentiality of patient information in accordance with HIPAA and organizational policies.
• Participate in quality improvement activities and maintain compliance with regulatory standards.
• May perform duties such as circulator RN, Scrub RN, Sterile Processing, Preop, and PACU RN when staffing needs arise.
• Perform other duties as assigned.

Qualifications

Education

• Associate Degree in Nursing required.
• Bachelor of Science in Nursing (BSN) preferred.

Licensure/Certification

• Current Registered Nurse (RN) license in the State of Missouri required.
• Current BLS certification required.

Experience

• Previous experience in surgery scheduling, perioperative services, pre-admission testing, ambulatory care, or acute care preferred.
• Experience with electronic health records and scheduling software preferred.

Knowledge, Skills, and Abilities

• Knowledge of medical terminology and surgical procedures.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong customer service skills.
• Proficient computer and data-entry skills.
• Ability to maintain attention to detail and accuracy.
• Ability to work independently and collaboratively with interdisciplinary teams.

Physical Requirements

• Frequent sitting, standing, walking, reaching, and use of hands for computer and office equipment operation.
• Ability to communicate effectively in person and by telephone.
• Ability to lift, push, pull, and/or move up to 25 pounds occasionally.
• Visual acuity sufficient to read printed materials and computer screens.

EEOC Statement

Harrison County Community Hospital District provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.