Nursing Timekeeping Spec

Job Requirements

Job Summary

Under moderate supervision, coordinates payroll and timekeeping operations for nursing departments and staffing resources using Infor and related payroll systems. Ensures accurate employee pay through auditing, reconciliation, payroll adjustments, reporting, and compliance with organizational policies and applicable labor regulations. Serves as the primary resource for managers and staff regarding timekeeping, payroll inquiries, and system processes while supporting operational reporting and continuous process improvement.

Primary Responsibilities

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.

• Manages end-to-end payroll and timekeeping processes for assigned nursing departments and staffing resources, ensuring timely and accurate payroll processing.
• Audits employee time records, payroll transactions, labor distribution, and worked hours to verify accuracy and compliance with organizational policies.
• Investigates and resolves payroll discrepancies involving regular hours, overtime, paid time off, orientation, education, premium pay, leave, and other pay categories; processes required corrections.
• Reviews time records submitted by departments and deployed staffing locations, validates appropriate cost center and account assignments, and collaborates with leaders to resolve inconsistencies.
• Develops, analyzes, and distributes recurring and ad hoc payroll, productivity, attendance, absenteeism, and labor management reports using Microsoft Excel and timekeeping systems.
• Partners with operational leadership on payroll projects, data analysis, audits, and reporting initiatives that support workforce planning and financial accuracy.
• Serves as the subject matter resource for Infor timekeeping processes, responding to employee and leadership questions by phone, email, and in person.
• Communicates payroll and timekeeping policy updates, provides guidance to managers and staff, and assists in developing standardized timekeeping procedures.
• Processes emergency payroll requests and special payroll transactions in accordance with organizational policy.
• Maintains confidentiality of payroll and employee information and complies with organizational, regulatory, and privacy requirements, including HIPAA where applicable.
• Participate in departmental performance improvement initiatives, departmental meetings, and organizational goals.
• Perform all other duties as assigned.

Work Experience

Education & Experience - Required

• High school diploma or GED.
• One (1) year of payroll, timekeeping, or workforce administration experience.
• Experience using Infor or comparable automated timekeeping/payroll systems.
• Advanced proficiency with Microsoft Excel and Microsoft Office applications.

Education & Experience - Preferred

• Associate degree in Business, Accounting, Healthcare Administration, or related fields.
• Experience in a hospital or integrated healthcare system.

Knowledge, Skills, & Abilities

• Knowledge of payroll practices and applicable wage and hour regulations, including overtime, paid time off, family and medical leave, and sick leave administration.
• Strong analytical, reconciliation, and auditing skills.
• Proficient Microsoft Excel reporting skills.
• Ability to interpret payroll data and identify discrepancies.
• Excellent verbal and written communication skills.
• Strong customer service and relationship management skills.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Attention to detail and high degree of accuracy.
• Problem-solving and critical-thinking skills.
• Ability to maintain confidentiality of sensitive information.
• Knowledge of bookkeeping principles and mathematical calculations.
• Ability to work independently and collaboratively across departments.