Nursing Staffing Coordinator, Long-Term Care
- CNA certification
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About the job
About the role
Mount Joseph is a skilled nursing and assisted living community in Waterville, and we’re looking for an experienced Staffing Coordinator to own the nursing schedule. This is not an entry-level position. You’ll build and manage schedules for nurses and CNAs across every shift, cover call-outs in real time, and keep staffing in line with state requirements, working closely with our Director of Nursing. Candidates who succeed here have already scheduled clinical staff in a healthcare setting.
What you’ll do
- Build, post, and maintain nursing and CNA schedules in OnShift, meeting Maine direct care staffing requirements on every unit and shift
- Fill open shifts and call-outs quickly, track staff availability, and escalate coverage gaps to the DON
- Monitor overtime and agency use, and recommend adjustments before costs climb
- Maintain accurate staffing records for state and federal reporting, including [PBJ submissions, if this role handles them]
- Schedule new nursing hires for orientation and first shifts
- Keep staff contact and availability information current
- Protect resident and employee information under HIPAA and facility confidentiality policies
- Participate in in-services, fire and disaster drills, and infection control practices
Required qualifications
- At least 1-2 years of staffing or scheduling experience in a healthcare setting (long-term care, hospital, home health, or similar)
- Hands-on experience scheduling nurses and/or CNAs, including covering call-outs and managing overtime
- Working knowledge of nursing roles, shift structures, and staffing ratios
- Experience with an electronic scheduling system and solid Excel skills
- High school diploma or equivalent
- Strong judgment, attention to detail, and the ability to stay steady under pressure
Preferred qualifications
- Long-term care or skilled nursing scheduling experience
- CNA certification or a clinical background
- Experience with PBJ reporting or agency staff coordination
Work environment and physical requirements
- Office-based, with regular movement throughout the building
- Frequent interruptions and fast-changing priorities
- Sitting, standing, walking, and bending throughout the day; lifting up to 30 lbs
- Possible exposure to infectious diseases and bloodborne pathogens (training and PPE provided)
- Regular contact with residents, families, and visitors
Schedule
- This is an FLSA Exempt position
- General expected working hours will be 8:30am-5p, Monday-Friday
From Mount Joseph at Waterville's job posting, checked 13 Nov 2026. The employer's own page is the final word on requirements and availability.
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About Mount Joseph at Waterville
Mount Joseph at Waterville hires nurses, nursing assistants and therapists in Waterville, Maine.
Hires in MainePay on its listings: 83.3% of its open jobs state an hourly rate
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