Outpatient Surgery Unit Secretary (Full-Time)

I. Job Summary

The Surgical Services Unit Secretary performs clerical duties associated with activities within the operating room suite.

II. Duties And Responsibilities

• The Unit Secretary is responsible for departmental record keeping:
• Collection of statistical data (monthly reports, transporter reports, IFC reports)
• Logging of data:
• Posting procedures
• Handling of specimens
• Logging x-ray receipt and distribution, incident reports, video/DVD tapes
• Posting "sterilizer" records (Steris and Flash)
• Maintains records of radiology badges, exchanges and reports
• Filing of Capital Expenditure Requests (CER's and other departmental materials
• Transcription of surgeon's not.es and pathology requests
• The Unit Secretary serves as a communication link between the OR and other departments. She sends and receives messages by telephone, Intercom system and mail.
• The Unit Secretary facilitates the admission of patents through compilation of charts ( epidural, one-day and regular admissions).
• The Unit Secretary is responsible for ordering office supplies as necessary and other functions as directed (via TR).
• The Unit Secretary is responsible for daily call and surgery schedule distribution.

Other Responsibilities

• Transcribes material to be typed accurately. (I.E., Call and Surgery schedule and Disaster Roster)
• Assists with time card distribution.
• Assists in "copying" materials related to the department of surgery functions.
• Maintains neat, organized bulletin boards in the OR and office space.
• Computes all OR/RR/Anesthesia patient charges daily and checks charges against computer printout for accuracy.

III. Education And Experience

• Must be a high school graduate with clerical courses.
• Good typing skills including sufficient knowledge of English and spelling so that records can be maintained.
• Must be familiar with medical terminology.
• Good communication skills including tactfulness, respect, good telephone manners and interactions with peers.
• Knowledge of clerical procedures including monthly statistical reports, FTE reports, time cards, managerial reports.
• Must complete 2-3 weeks orientation program.

Must have a minimum of six months previous experience in a secretarial position.

IV. Acknowledgment

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change ( e.g., emergencies, changes in personnel, workload, rush job, or technological developments).