Administrative Assistant

Schedule

• Monday – Friday 7:30 to 4pm or 8 to 4:30pm, with the possibility of working hybrid after 6 months. After showing competency in the role the hybrid schedule offered will be. (3 days in office and 2 days working from home).

Location

• Riley Hospital Radiology Department – Neuro Team

Key Responsibilities

• Manage physician and division expenses, receipts, and related documentation in Oracle, SharePoint, and Egencia.
• Coordinate recruitment interviews, prepare and distribute itineraries, and assist with facility tours as needed.
• Arrange meals for faculty meetings, conferences, and related events.
• Order facility supplies and support physician supply needs.
• Assist with case conference setup and coordination.
• Prepare meeting minutes for assigned meetings.
• Distribute mail to physician mailboxes.
• Maintain department call schedules in Amion and Diagnotes.
• Reserve conference rooms for meetings.
• Submit IT requests for faculty.
• Coordinate office moves and workspace setup.
• Submit maintenance requests as needed.
• Coordinate student shadowing experiences.
• Coordinate PTO coverage.
• Support special projects as assigned.

Skills for Success

• The successful candidate should be comfortable using computers, willing to learn the scheduling system for data entry, and able to demonstrate strong organization and communication skills. This position requires both independent work and effective collaboration with a diverse team.

Qualifications

• High School Diploma/GED required.
• Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).
• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.