Front Desk Coordinator Ideal School of Allied of Health Care Bilingual English and Spanish

Job Title: Front Desk- School

Job Overview

We are seeking a dynamic and organized Person to join our school. As the first point of contact for students, faculty, and visitors, you will play a crucial role in maintaining a positive and efficient environment. The ideal candidate should possess excellent communication and organizational skills, ensuring a seamless experience for all our Visitors.

Responsibilities

• Front Desk Management:
• Hours Mon-Thurs 3pm-10pm and every other Friday or Saturday 8am-3pm (alternating Friday / Saturday)
• Greet and assist students, faculty, and visitors in a professional and friendly manner.
• Manage incoming calls, emails, and inquiries, redirecting them to the appropriate personnel.
• Maintain a tidy and organized front desk area.
• Student Support:
• Provide information to students regarding school policies, procedures, and resources.
• Assist in student registration, scheduling, and related administrative tasks.
• Coordinate with academic advisors to ensure student needs are addressed.
• Visitor Coordination:
• Schedule and coordinate appointments for faculty, staff, and students.
• Manage the sign-in and sign-out process for visitors and guests.
• Ensure a secure and welcoming environment for all visitors.
• Administrative Support:
• Assist with general administrative tasks, such as data entry, filing, and document management.
• Collaborate with other administrative staff to streamline processes and improve efficiency.
• Event Coordination:
• Assist in organizing and coordinating events within the medical school.
• Manage logistics, including room reservations, catering, and participant communications.

Qualifications

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience in a front desk or customer service role, preferably in a healthcare or educational setting.
• Strong communication skills, both written and verbal.
• Proficient in using office software and equipment (e.g., Microsoft Office, phone systems).
• Excellent organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Attributes

• Friendly and approachable demeanor.
• Strong attention to detail.
• Ability to remain calm under pressure.
• Team player with a collaborative mindset.
• Willingness to learn and adapt to new tasks and responsibilities.

If you are a motivated individual with a passion for contributing to the success of a medical school community, we encourage you to apply. Join us in fostering a supportive and thriving environment for education and healthcare excellence.