Administrative Assistant, Cottage Medical Group

To provide administrative support and develop workflow process and systems for a department and/or Department Director with minimal supervision and direction.

This is not an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any job, with related instruction given by their supervisor, subject to reasonable accommodation.

• Composes correspondence without draft contents. (0%)
• Coordinates travel arrangements and other duties or projects as needed. (0%)
• Enters data into a database, provides summary reports, and adds fields as necessary. (0%)
• Schedule meetings and appointments. Transcribes minutes of meetings. (0%)
• Answers, screens, and initiates phone calls rerouting inquiries for department. (0%)
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations. (0%)
• Serves as liaison for the department/work unit. (0%).

All job qualifications listed indicate the minimum level necessary to perform this job proficiently.

LEVEL OF EDUCATION

Preferred

• Associate Degree

TECHNICAL REQUIREMENTS

Minimum

• Intermediate Word, Excel and Outlook skills Minimum 45 wpm keyboarding / typing speed

Preferred

• Microsoft PowerPoint

YEARS OF RELATED WORK EXPERIENCE

Minimum

• 1-3 years

KNOWLEDGE, SKILLS, and ABILITIES

All knowledge, skills, and abilities listed indicate the minimum level deemed necessary to perform this job proficiently.

• Critical thinking skills to exercise good judgment in communications and in assisting with problem.
• Trains and orients staff in specific procedures as assigned.
• Excellent verbal and written communication skills that reflect a positive attitude and a sense of commitment to our patients, work associates and community.
• Excellent organizational skills. Ability to work independently.

Cottage Health is a leading acute care hospital system, located on the central coast of California, widely known for our superior patient care, innovation, medical research and education. Our health system operates primarily in Santa Barbara, CA, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Our mission is to serve the central coast communities with excellence, integrity, and compassion. Every day we touch thousands of lives in many different ways, resolute in our mission to put patients first. We take pride in helping our patients get back to living their lives - in the places they love.

*Pay for non-physician positions is determined based on related years of experience and internal equity. Eligible employees may also receive additional forms of compensation, including shift differentials, on-call pay, incentive pay, and bonus opportunities, where applicable. Manager and above positions may participate in Cottage Health’s annual management incentive program. Physician compensation is determined based upon specialty and may include bonus potential. For more information on our comprehensive Total Rewards offerings, please visit https://cottagehealth.org/careers/total-rewards .

If you're already a Cottage Health employee, please apply on this link only.