Administrative Coordinator

Hospital Medicine within the UPMC Department of Medicine seeks an experienced Administrative Coordinator to support a growing team of physicians and APPs.

This is a unique opportunity to support the Hospital Medicine programs at UPMC Presbyterian/Magee, UPMC Shadyside, and UPMC Mercy in a collaborative, supportive work environment. The Administrative Coordinator will complete daily administrative tasks and help keep program operations running smoothly. This role includes regular communication with physicians and APPs across all three programs, making it a great fit for someone who enjoys building meaningful relationships, staying organized, and supporting a team. You’ll work alongside colleagues who value collaboration and the contributions each person brings to the team.

This position will work Monday-Friday from 8:00am-4:30pm and will provide flexibility to work in a hybrid environement, typically working 2 days from home, 2 from UPMC Presbyterian, and 1 from UPMC Shadyside. The hybrid schedule will begin once training is successsfully completed and pending business needs.

Responsibilities

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
• High school diploma or equivalent or associates degree.
• 5 years experience in an increasingly responsible administrative support role required.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran