HIM Specialist II

DEPARTMENT: HEALTH INFORMATION MANAGEMENT

F ACILITY: Medical Office Building

WORK TYPE: Full Time

S HIFT: Daytime

SUMMARY

Intermediate role responsible for ensuring the accuracy, quality, and compliance of medical records. Performs advanced scanning validation, indexing, and initial chart review while serving as a resource for process improvement and quality assurance within HIM operations.

RESPONSIBILITIES

• Accurately processes and maintains patient health records, ensuring compliance with healthcare regulations and organizational standards.
• Maintains confidentiality and ensures the security of patient health information in all record-keeping activities.
• Provides day-to-day document management as it relates to Medical Records including compiling, indexing, and filing of patients’ records
• Assists in planning, organizing, and executing the activities of the department and ensures records are filed in a timely manner and using the prescribed naming conventions.
• Consults with employees on questions and issues as applicable.
• Performs quality checks of scanned medical documents within the established guidelines
• Serve as a resource to HIM Specialist I staff for questions and guidance.
• Participate in audits and quality assurance initiatives to support department performance.
• Correct indexing errors and resolve discrepancies in scanned records.
• Other duties as assigned
• Keeps abreast of pertinent federal, and state regulations and laws and Tift Regional Health System, Inc. (“TRHS”) policies as they presently exist and as they change or are modified.
• Understands and adheres to: TRHS’ compliance standards as they appear in TRHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy; and HIPAA and TRHS policies regarding privacy and security of protected health information.
• Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position.
• Offers suggestions on ways to improve operations of department and reduce costs.
• Attends all mandatory education programs.
• Improves self-knowledge through voluntarily attending continuing education/certification classes.
• Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.
• Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department.
• Volunteers/participates on hospital committees, functions, and department projects.
• Manages resources effectively.
• Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel.
• Makes good use of time so as to not create needless overtime.

EDUCATION

• GED/High School Equivalent

CREDENTIALS

• REGISTERED HEALTH INFORMATION TECHNOLOGIST
• Certified Electronic Health Record Specialist

OTHER INFORMATION:

1 Year of clerical or healthcare experience required.

RHIT (Registered Health Information Technician) or Certified Electronic Health Record Specialist (CEHRS) required.

Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.