Undergraduate and Graduate Medical Education Coordinator- Full Time Days

Undergraduate and Graduate Medical Education Coordinator

Bring your passion to Texas Health where we are Better +Together

Work location : Texas Health Fort Worth, 1301 Pennsylvania Ave, Fort Worth, TX 76104

Work hours: Full Time, hybrid 40 hour work week (up to 2 days remote and 3 in office days) Flexible hours with a start time between 7a -9a

Department Highlights

• Award Winning Magnet Hospital
• Supportive, Collaborative and Engaged Leadership Team
• Work hours that support work life balance
• The program coordinator is a key member of the Medical Education Team. You will have the opportunity to serve as an important liaison between the learners, faculty, and other staff members. We invite you to join us in furthering your career, our accomplishments and philosophy of excellence.

Here’s What You Need

• H.S. Diploma or Equivalent with at least 6 Years in administrative capacity required

Or

• Bachelor's Degree in Business Administration, Education, Communication or related field with at least 2 Years in administrative capacity required
• 6 + years in administrative capacity w/H.S. Diploma required OR

2+ years in administrative capacity w/Bachelor's degree required

• Experience in undergrad or graduate medical education or hospital education preferred.

What You Will Do

• Collaborates with medical education leadership to administer rotations in respective clinical areas.
• Communicates availability of rotations with partner medical schools and advance practice provider programs, maintaining accurate capacity documentation for all rotations.
• Reviews applications for rotations and, with medical education leadership, selects students for rotations. This process includes review of direct applications from medical schools and applications from Visiting Student Learning Opportunities through the American Association of Medical Colleges.
• Arranges placement/rotations and clerkship schedules (i.e., orientation, night call, etc.) for students in ambulatory, inpatient, emergency room, and/or sub-specialty settings, communicating arrangements to students and faculty.
• Coordinates all educational activities related to undergraduate medical education including orientation, student schedules, documentation, case logs, evaluations, simulation, course materials, and any other activities required.
• Serves as the primary contact for students with issues, problems, and concerns.
• Oversees student experiences within internal departments to assure adherence to protocols and standards.
• Coordinates curriculum and rotation requirements from partner schools to lead faculty, ensuring appropriate delivery of curriculum.
• Ensures timely evaluation completion by students of faculty and rotations.
• Disseminates information related to didactic schedule, faculty development, faculty meetings, etc. from entity and partner medical schools to entity faculty.
• Collaborates with visiting residency programs for credentialing, scheduling, and patient care record and site access management of rotating visiting residents. Serves as point of contact for staff at these programs.
• Manages social media content, advertisement, structure, and relationships with other programs' accounts for the Texas Health Fort Worth Graduate Medical Education (GME) programs. Will collaborate extensively with GME staff on content.
• Provides administrative support for THFW GME Programs. S chedules meetings, processes reimbursements, and processes faculty payment for submitted timecards.
• Assists with administering THFW GME resident learning activities.
• Assist with organizing and management of THFW GME Programs recruitment information and activities.
• Coordinates clinical competency committee and program evaluation committee meetings for THFW GME programs. Prepares documentation for meetings and documents outcomes of the meetings.
• Assists with resident recruitment by scheduling interviews and preparing interview packets for faculty and applicants.
• Manages resident schedules in residency program scheduling system.
• Manages residency weekly didactic conferences and monthly Morbidity and Mortality conferences by reserving rooms, sending calendar invitations and tracking attendance.
• Assists with new residents onboarding and orientation.
• Provides administrative support to program leadership, other than program director, by scheduling meetings and assisting with travel arrangements. Processes reimbursement for travel and other residency related expenses.
• Orders supplies for residency program.
• Manages existing faculty appointments at partner medical schools.
• Works with Program Directors to ensure accurate roster of existing faculty appointments at partner medical schools.
• Collects and collates required documents to maintain faculty appointments, distributing to partner medical schools as requested.
• Monitors expiration of prerequisites for faculty appointments, e.g. associated licenses, insurance, board certifications, etc.
• Provides information about faculty development available through partner medical schools.
• Serves as a liaison between partner medical schools, entity leadership, and medical education leadership with clear, respectful and timely communication.
• Leads and manages the process of procuring and updating affiliation agreements and letters of agreement for clinical sites and rotations.
• Coordinates with partner medical schools to ensure credentialing and onboarding requirements are communicated and fulfilled in a timely manner.
• Maintains and coordinates data required to comply with institutional, program and accreditation requirements.
• Coordinates rotations for visiting medical students within areas of responsibility.
• Collaborates with program faculty to ensure completion of student precepting duties.
• Facilitates completion of student performance evaluations.
• Serves as primary contact for THFW affiliated medical schools.
• Assists with meeting coordination of THFW associated preceptors with THFW affiliated medical schools.
• Other duties as assigned.

Skills and Abilities

• Ability to work independently and take initiative
• Strong collaborative communication skills
• Excellence in interpersonal skills, strong emotional intelligence, and effective conflict management skills
• Goal orientation and the ability to work well under pressure, remain organized and detail-oriented
• Ability to plan, prioritize, organize and coordinate work with multiple individuals and conflicting deadlines
• Collaborative team-oriented work habits
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, OneNote, Teams, etc.); Proficiency with New Innovations is a plus

Additional perks of being a Texas Health Employee

Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student Loan forgiveness as well as several other benefits .

A supportive, team environment with outstanding opportunities for growth.

Explore our Texas Health careers site for info like Benefits , Job Listings by Category , recent Awards we’ve won and more.

Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org .

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