Staffing Coordinator

Job Title: Staffing Coordinator

Location: Clara Maass Medical Center

Department Name: Nursing Staff Office

Req #: 0000269677

Status: Hourly

Shift: Evening

Pay Range: $21.66 - $28.94 per hour

Pay Transparency

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

As a Staffing Coordinator, you will direct and oversee the daily operations of the Medical Center’s Staffing Office, ensuring timely and cost-effective staffing coverage to meet patient care needs. You will provide training and support to staffing office team members while monitoring staffing effectiveness, payroll accuracy, and compliance with Medical Center policies, procedures, and regulatory requirements.

In this role, you will work closely with Nursing Management to address staffing needs, resolve concerns, and maintain appropriate nurse-to-patient ratios. Your leadership, organizational skills, and commitment to collaboration will help ensure the Staffing Office operates efficiently and provides consistent, responsive support across the Medical Center.

As a Staffing Coordinator, a typical day might include:

• Oversee daily staffing office operations, including preparing and verifying daily staffing reports against schedules and printouts.
• Complete weekly payroll and prepare weekly and monthly staffing statistics and reports.
• Coordinate staffing activities, including monitoring sick calls and personal days, assigning coordinators to high-need areas, and arranging replacement personnel.
• Schedule nurses and aides according to established guidelines and bargaining unit contracts.
• Communicate staffing needs and changes to agency personnel and notify management of staffing challenges or problem areas.
• Ensure staff compliance with Medical Center and Human Resources policies, procedures, and regulatory requirements, addressing infractions promptly and appropriately.
• Build and maintain strong working relationships with Nurse Managers, Nursing Supervisors, Directors, and Nursing Administration to support appropriate staffing levels.
• Train and oversee new staff members and monitor training provided by other team members.
• Respond to and resolve staffing complaints promptly, escalating significant or unresolved issues to Nursing Administration.
• Maintain the confidentiality of patient records and communications while upholding patient rights.
• Promote professionalism, effective communication, teamwork, and cooperative problem-solving.
• Identify opportunities for continuous quality improvement and implement practices that enhance departmental efficiency and effectiveness.
• Organize priorities, exercise sound judgment, make timely decisions, and seek guidance when appropriate.
• Participate in ongoing education and other assigned responsibilities.

This role might be for you if

• You have strong leadership and interpersonal skills and enjoy supporting and guiding a team.
• You are highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• You communicate effectively and build productive relationships with nursing leaders and staff across departments.
• You are comfortable resolving staffing challenges, addressing concerns, and making timely decisions.
• You value accuracy, confidentiality, and compliance with established policies and procedures.
• You approach challenges with sound judgment, professionalism, and a commitment to teamwork.
• You are dedicated to continuous improvement and providing prompt, consistent, and compassionate service.

To be considered for this opportunity, you must have a High School Diploma . A college degree is preferred, along with prior staffing or medical office experience and previous supervisory responsibility. Familiarity with computer applications, including Microsoft Word and Excel, is preferred. Strong communication and interpersonal skills, the ability to multitask successfully, and the ability to organize work, set priorities, and collaborate effectively with others are important for success in this role.

Schedule: Day shift, Monday through Friday, rotating weekends 3PM-11PM, Full-Time 37.5 hours per week