Lead Coordinator - Porter ObGyn & Midwifery

Building Name: PMC - Obstetrics, Midwifery and Gynecology

Location Address: 116 Porter Drive, Middlebury Vermont

Regular

Department: Porter - Obstetrics, Midwifery and Gynecology

Full Time

Standard Hours: 36

Biweekly Scheduled Hours:

Shift: Day/Eve

Primary Shift: -

Weekend Needs: None

Salary Range: Min $22.94 Mid $28.52 Max $34.09

Recruiter: Naomi Kpesse

Porter ObGyn is seeking a highly organized and proactive Lead Coordinator to join our dynamic team. This position plays a critical role in ensuring smooth daily operations for a busy practice that can serve up to100+ patients per day across 12 providers. The ideal candidate will provide leadership and oversight for front desk staff, processes, and procedures, ensuring exceptional patient experience and operational efficiency while having a strong focus in process improvement.

Key Responsibilities

• Daily Oversight: Supervise and support front desk team members, ensuring adherence to workflows and service standards.
• Process & Procedure Management: Maintain and improve scheduling, check-in/check-out, and patient flow processes.
• Staff Coordination: Assign tasks, monitor performance, and provide coaching to foster a collaborative and efficient work environment.
• Problem Solving: Address operational challenges promptly and effectively, ensuring minimal disruption to patient care.
• Communication: Serve as the primary liaison between front desk staff, clinical teams, and management.
• Compliance: Ensure adherence to organizational policies, privacy regulations, and quality standards.

JOB DESCRIPTION

The PMG Lead Coordinator is responsible for supervising front desk staff and ensuring all operations align with Porter Medical Center’s established policies, procedures, and regulatory standards.

EDUCATION & EXPERIENCE

Minimum one year of education and/or experience in a medical office setting.

Skills in oral and written communication, negotiation, problem resolution and coordination. Knowledge of computer applications and word processing.

Knowledge of LSS and Meditech/Epic preferred.

Qualifications

• Experience: Previous ObGyn or women’s health experience strongly preferred.
• Skills:
• Ability to manage multiple priorities in a fast-paced environment.
• Strong leadership and interpersonal skills.
• Excellent organizational and problem-solving abilities.
• Experience scheduling surgeries and other surgical procedures is preferred.
• Technical: Familiarity with electronic health records (EHR) and scheduling systems preferred.

This is a bargaining union position.