Administrative Secretary HDVCH Emergency Department

About this unit

From the moment an emergency medical situation occurs, we are ready to help with the highest level of children’s medical care possible. Helen Devos Children’s Hospital is a Level I trauma center. While we treat minor illnesses and injuries, we are also prepared with a pediatric trauma care team that provides care for severe injuries. We’re proud to have the only pediatric emergency department in West Michigan, which is designed specifically for children and staffed by experts in pediatric emergency medicine. Recognized as experts in pediatric trauma and burn care with specially trained physicians and nurses available 24 hours a day to care for unexpected or severe injuries.

About Helen DeVos Children’s Hospital

We fight for every child. With 350+ pediatric specialists and subspecialists, 12 years of U.S. News & World Report national rankings and innovations that draw patients from all over the world, we're driven to replace fear with hope and doubt with answers. We believe in the possibility of every child's future. Because it's only impossible until it isn't. We have both inpatient and ambulatory spaces as well as a Level 1 trauma Emergency Department designated to children.

Job Summary

We are looking for our next amazing team member to join our dynamic Emergency Department team at Corewell Health as an Administrative Secretary where attention to detail and self-motivation are key! As the Administrative Secretary you will play a crucial role in supporting our leadership and ensuring smooth office operations. As the go-to person for managing payroll for 150 dedicated staff members, your attention to detail will be crucial in verifying timecards and maintaining accuracy. Beyond payroll, you will assist with various office needs including ordering and organizing, assisting with departmental initiatives, setting up meetings and taking minutes, and many other tasks as they arise. If you're an upbeat, self-directed individual with a strong eye for detail and expertise in Microsoft Excel, spreadsheets, and tables, we would love to hear from you! This is your opportunity to take ownership of this vital position and make an impact!

Essential Functions

• Provides administrative support for a Managerial level position through the appropriate use of software/other tools and performs and coordinates a variety of projects.
• Utilizes the appropriate software application to maximize efficiency and effectiveness of office workload.
• Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
• Composes standard documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
• Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
• Maintains schedule/daily calendar for Manager/staff members/rooms/equipment, as appropriate, making independent judgments based on identified criteria. Arranges for meetings and makes travel/conference arrangements as needed.
• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.
• Maintains accountability for completion of assigned projects.

Qualifications

Required

• Associate's degree or equivalent office administration or secretarial science
• 2 years of relevant experience in Secretarial or administrative support, clerical, project management, public education, or program planning and implementation

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here .
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Helen Devos Childrens Hospital - 100 Michigan St NE - Grand Rapids

Department Name

Emergency Center HDVCH - Grand Rapids Hosp

Employment Type

Part time

Shift

Day (United States of America)

Weekly Scheduled Hours

20

Hours of Work

Variable

Days Worked

Variable

Weekend Frequency

N/A

CURRENT COREWELL HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.