Scheduling & Administrative Coordinator

Regent at Burnsville , a Cassia community, is hiring a Scheduling & Administrative Coordinator to join our team in Burnsville, MN! Whether you have experience in healthcare administration, staffing coordination, or clinical support, Regent at Burnsville is a place where your work is valued and your future supported. Come and be a part of this amazing team, Apply Today.

As a Scheduling & Administrative Coordinator at Regent at Burnsville , you'll play an essential role in supporting the daily operations of our nursing department. This position combines staffing and scheduling coordination, health unit administrative support, and nursing supply management to help ensure our team has the resources and support needed to provide exceptional resident care. From maintaining staff schedules and coordinating medical appointments to managing nursing supplies and maintaining accurate records, you'll work closely with nursing leadership and staff to keep our community running smoothly. The ideal candidate is highly organized, adaptable, and detail-oriented, with strong communication skills and the ability to manage You will occasionally work the floor as needed. multiple priorities in a fast-paced healthcare environment.

Position Type: Full-Time, benefits eligible position

Shifts Available:

Days 7:00 AM – 3:30 PM & On-Call Days 6:00 AM – 8:00 PM

Wage Range: $25 - $30 / hour depending on experience

Location: 14500 Regent Lane, Burnsville, Minnesota 55306

Scheduling & Administrative Coordinator Responsibilities

• Coordinate nursing department staffing and scheduling, maintaining master schedules, daily staffing assignments, and replacement coverage for open shifts.
• Support recruitment efforts by interviewing candidates for open CNA and HHA positions.
• Track employee attendance, continuing education, and required training programs; assist with disciplinary documentation as needed.
• Working on the floor as needed.
• Enter physician orders accurately and maintain electronic medical records and census information.
• Coordinate resident medical appointments and transportation.
• Provide excellent customer service and administrative support to residents, families, staff, and visitors.
• Monitor, order, receive, and maintain adequate inventory of nursing supplies, equipment, and resident care products.
• Distribute and restock nursing supplies, medications, oxygen, tube feeding products, and other essential items throughout the community.
• Maintain organized nursing supply storage areas, medication rooms, and receiving spaces.
• Monitor rental agreements for tube feeding pumps and coordinate additional supply purchases as needed.
• Collaborate with nursing leadership and staff to support daily operations and ensure residents receive safe, compassionate care.
• Perform additional duties and responsibilities as assigned.

Scheduling & Administrative Coordinator Qualifications

• High school diploma or equivalent required.
• 1–2 years of prior staffing, scheduling, or healthcare administrative experience preferred.
• Experience as a Health Unit Coordinator (HUC) or relevant health information certification preferred.
• CNA or CMA certification and clinical experience preferred.
• Experience with supply management or inventory coordination preferred.
• Strong computer skills, including proficiency with Windows-based applications and electronic medical records.
• Excellent communication, customer service, organizational, and time management skills.
• Ability to manage confidential information and multitask in a fast-paced environment.
• Must be able to lift up to 50 pounds.
• Must have flexibility to assist with scheduling needs, including on-call hours.

Benefits

• Competitive Pay with experience-based raises
• Tuition Assistance & Student Loan Forgiveness (site-specific)
• Generous Paid Time Off (PTO) & 403(b)/401(k) with Employer Match
• Comprehensive Health Benefits (Medical, Dental, Vision, Disability, Life Insurance) for Full-Time Employees
• Employee Assistance Program with free confidential counseling/coaching for self and family members
• Employee Discount Program
• Pet Insurance

About Us

At Regent at Burnsville , we believe in working hard while creating a joyful and supportive atmosphere. Next to Earley Lake and just steps away from the Burnsville Center Mall , our 150-bed independent and assisted living campus offers a vibrant environment for both residents and staff. We take pride in our strong team culture, where laughter is common, dedication is recognized, and connections with residents are deeply valued. Team members enjoy employee meal discounts , access to an on-site snack and drink shop , and a workplace that supports work-life balance and meaningful relationships.

Cassia is a nonprofit, mission-driven senior care organization with over 200 years of experience. As a Cassia community, we are dedicated to fostering fullness of life for older adults by providing compassionate, high-quality care. Our Service Standards of Respect, Excellence, Integrity, Stewardship, Compassion, Collaboration, Unity, and Innovation are the bedrock of all that we do. We value inclusivity, collaboration, and professional growth, ensuring our employees feel supported in their careers. To learn more, visit our website: https://www.regentburnsville.org

Join us and become part of a nonprofit organization that truly makes a difference!

Cassia is an equal employment opportunity/affirmative action & veteran friendly employer.