Assistant-Administrative

Job Summary

Provides a broad range of administrative and support functions of a highly responsible manner. Prepares

special reports and/or projects, correspondence, presentations and other forms of confidential

information. Works relatively independently and may oversee the work of others. Communicates with a

diverse population which may include but is not limited to board members, patients, medical staff, other

staff members, and outside customers. Performs other duties as assigned.

Job Responsibilities

Coordinates office management actives for designated administrator(s) to include organizing and

maintaining documents, reference materials, policies/procedures, office files and records,

schedules/ calendar(s), and setting appropriate work priorities for efficient office operations.

Uses a variety of computer software/applications as necessary to generate reports, spreadsheets,

correspondence, presentations, and other pertinent documents or written materials.

Researches, compiles, assimilates and prepares confidential and sensitive document's using a

number of data sources (i.e., agenda items, payroll, budget, etc.) for the purpose of complying

with financial, legal, and/or administrative requirements.

Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving

problems/issues where appropriate, and/or referring to appropriate staff members.

Attends meetings and other required functions for the purpose of recording minutes, coordinating

materials distribution, and/or supporting the needs of other attendees.

Completes assigned goals.

Minimum Experience Required

4 years secretarial experience

with evidence of increasing

responsibilities.

Preferred

3 years experience as an

administrative secretary or office

manager.

Education Minimum Required

Skill in communicating clearly

and effectively using standard

English in written, oral and verbal

format to achieve high

productivity and efficiency. Skill

to write legibly and record

information accurately as

necessary to perform job duties.

Special Skills Minimum Required

Must possess excellent

organizational and

communication skills (both

written and verbal). Must also

possess high level of computer

proficiency working with different

office applications. 60 WPM

typing speed.