ALF - Admissions Coordinator FT Days

BIRMINGHAM GREEN

Nursing Home and

Assisted Living Facilities

Admissions Coordinator

Full Time

Birmingham Green a person-centered care focus community located in Manassas, Virginia. We have been providing h igh-quality and affordable care for over 90 years .

Summary: The Admissions Coordinator: supervises and coordinates the admissions process for all prospective Willow Oaks residents with local jurisdictions, referral sources and in-house staff; interfaces with applicant’s eligibility workers, business office representative and responsible party to ensure Medicaid eligibility or financial solvency for those applicants who may be private pay; develops and implements marketing strategies for the facility in coordination with administration. Responsible for

supervision of receptionists and provides clerical support for the Willow Oaks

facility.

Required

Knowledge, Skills and Abilities:

Candidate must demonstrate experience and ability to

work well with people under crises with an emphasis on the geriatric and

disabled population. Candidate must have

working knowledge of Medicaid and Auxiliary Grant eligibility requirements and

basic medical terminology.

• Ability

to read and comprehend instructions, short correspondence, memos, procedure

manuals, safety rules, operating and maintenance instructions.

• Ability

to complete routine reports and correspondence.

• Ability

to effectively present information in one-on-one and small group situations to

residents, staff, families, and vendors.

• Ability

to add, subtract, multiply, and divide in all units of measure, using whole

numbers, common fractions, and decimals.

• Ability

to apply common sense understanding to carry out instructions furnished in

written, oral, or diagram form.

• Ability

to deal with problems involving several variables in standardized situations.

• Must possess excellent organizational, written, presentation, communication, and strong customer relations skills.
• Must

be detail oriented.

• Ability

to write routine reports and correspondence.

• Ability to apply common

sense understanding to carry out instructions furnished in written, oral or

diagram form.

• Ability to deal with

problems involving variables in standardized situations.

Minimum

Qualifications

• Candidate must have at least one to two years combined experience in a long-term care facility as

a License Practical Nurse (LPN) and as a case manager performing Level I

screenings in a hospital setting and experience with the local Department of

Social Services Long Term Care Unit.

• A four-year degree emphasizing social work or geriatrics, along with computer skills, is preferred but not required.
• High school diploma or

general education degree (GED).

• Knowledge

of medical terminology preferred.

Job Responsibilities

• Assist resident and their

responsible parties in completing all admission forms. Distribute to Unit and business office.

• Update face sheets as needed.
• Enter all admissions

information into the Point Click Care system on the day of admission and provide the Unit

with an accurate face sheet.

• Update the Point Click Care system on all

admissions and discharges, changes in contacts, insurance information, etc., in

a timely fashion and generate new face sheets as needed.

• Keep accurate census records emphasizing all residents' bed availability and name, jurisdiction, and room number.
• Prepare census and summary of

prospective NH and ALF residents for review at the weekly Admissions Committee

meeting, including all relevant medical, psycho-social, and financial data of

prospective admissions to the facility.

• Maintain all admissions files

in accordance with current licensure, Medicare, Medicaid, and Auxiliary Grant

requirements.

• Update departments, via email,

of incoming admissions, returns from the hospital, and in-house transfers in a

timely fashion.

• May be asked to draft policies related to Admissions

procedures and review and update current admissions policies and procedures to maintain regulatory compliance with the Department of Health and

the Department of Social Services.

• May be asked to prepare administrative reports on

census, marketing, and admissions for board meetings, quality assurance meetings, and jurisdictional reports.

• May be asked to prepare reports for nursing homes and ALF

surveyors.

• May participate in fiscal planning for admissions.
• May be asked to plan, organize and implement an information

program that could include printed materials, brochures, press releases, or

public speaking engagements to promote the facility in the community.

• Update ALF admissions forms to maintain regulatory

compliance.

• Projects

a positive image of the facility in dealing with residents, families,

co-workers, and the public. Greets and

facilitates outside groups and individuals providing programs during normal

business hours.

• Prepares

and maintains worksheets as needed to maintain a smooth operation

for staff assignments, supplies, charges, etc.

• Proficient

in and regular monitoring of computer (roam alert, identi-pass, and input

resident dates, admissions/discharges) and door locking systems.

• Coordinates transportation needs of Residents going to medical appointments with the Unit Secretary at Birmingham Green responsible for arranging transportation.
• Update the system on all admissions and discharges, changes in contacts,

insurance information, etc., in a timely fashion and generate and distribute

new face sheets as needed.

• Other

duties as assigned.

Marketing/Public Relations

• Arrange

for facility tours with prospective residents, family members, responsible

parties, social workers and potential referral sources.

• Provide

brochures, pre-admission paperwork, etc. upon request.

• Coordinate

meetings between facility staff and referral sources (e.g. county social

workers or hospital case managers) as needed.

Compensation & Benefits

We offer remuneration commensurate with experience. We offer a competitive package of benefits and perks, which includes:

• Medical, dental, vision, long-term disability, life insurance, legal guard plan and pet insurance
• 23 days paid time off (employees can accrue up to 240 hours of paid time off)
• 10 Paid Holidays
• Retirement plans through the Virginia Retirement System (VRS) – www.varetire.org
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Employee Discounts - LifeMart
• Employee Discounts - Cafeteria

How to Apply

If you have been thinking about making a change and want to make the right change in 2026, then this opportunity is for you.

Birmingham Green

8605 Centreville Rd.

Manassas, VA 20110

Attn: Nadjie Carew, HR Recruiter

703-257-6246

703-257-0811 - fax

We sincerely thank all applicants for their interest in Birmingham Green.

Be a part of an extraordinary community and an exceptional team.

Birmingham Green is an affirmative action and equal opportunity employer. EOE/AA/M/F/D/V