Surgery Scheduler, Float - Urology (Westwood)

Description

As a Surgery Scheduler, primary responsibilities include coordinating surgical cases and ensuring all related administrative workflows are completed accurately and in a timely manner. This includes scheduling surgeries and pre-operative appointments, obtaining required insurance authorizations, and communicating closely with patients, surgeons, and clinical teams to confirm logistics and resolve scheduling conflicts. Participate in a team based approach to supporting our patients, through Care Coordination.

In addition to surgery coordination, this role supports front desk operations across department clinics by answering and triaging patient phone calls, checking patients in and out, scheduling and confirming clinic appointments, assisting with diagnostic test scheduling, and preparing charts and documents for provider visits. Responsibilities also include handling medication refill requests, processing medical records and disability forms, and assisting with insurance pre-certifications and referrals.

You may be assigned to various department clinics throughout the community and will be expected to provide coverage as needed, maintaining a high level of professionalism and patient-centered service. Other duties may be assigned as operational needs arise.

Salary Range: $31.88 - $45.66 hourly

Qualifications

Required

• Knowledge of medical terminology, particularly

urology.

• Knowledge of third party insurances, government programs and other

insurance agencies for purposes of assigning financial class codes and

obtaining any necessary authorizations for treatment.

• Ability to research medical diagnosis and

procedure codes in CPT Code book and ICD-10_CM code book.

• Demonstrated computer skills including

word-processing, use of spreadsheets and data entry.

• Ability to understand and correctly use

technical terminology, correctly identify and extract

data from hospital records, enter data on flow sheets or in computer

• Ability to communicate effectively with medical,

nursing and administrative personnel,

regulatory agencies and study sponsors, both verbally and via written reports

and memos and

maintain study

records.

• Knowledge of University’s Electronic Medical

Record System.

• Skill and experience in composing clear and

understandable written memos and reports using correct

grammar.

• Skill in prioritizing assignments to complete

work in a timely and accurate manner.

• Knowledge of UCLA Health System Processes.
• Skill in communicating with patients, families

and referring physicians with diplomacy

• Ability to establish and maintain cooperative

working relationships with physicians, residents, research associates, fellows,

students and staff, as well as outside granting agencies.

• Superior typing skills to prepare

correspondence, reports and other written materials with speed and accuracy.

• Ability to work flexible

hours and travel to department clinics, as assigned.

• Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload

Preferred

• Fluent in Spanish
• Bachelor's degree
• Demonstrated basic knowledge of cancer treatment.