Activities Assistant-Full Time

The Glen Scripps Ranch is hiring a Full Time Activities Assistant

Schedule: Tuesday-Saturday 8a-430pm

GENERAL SUMMARY:

The Activities Assistant supports the Life Enrichment Director with general administrative duties, works with the residents and the Resident Activities Clubs/Committees, and assists in organizing and executing resident activities including parties, games, events, etc.

PRINCIPLE DUTIES

• Clerical duties as needed, such as stuffing resident mailboxes, creating forms, fliers and notices for announcements, meetings, events, etc.
• Data entry to Intranet/portal pages for Activities, including trips, parties, on-going events, movies, speakers, performers, meetings, etc.
• Setting up the theater, popping popcorn and running projector as needed, including Saturdays
• Coordinate schedule of movies on in-house TV channel
• Track meeting space in meeting management software
• Track deposits and payments for vendors (including instructors, performers and speakers), get all information in advance and copy to residents who serve as emcees
• Submit resident billing to Life Enrichment Director for approval on a monthly basis (or as needed)
• Create and place signage in mail room bulletin boards
• Accompany residents on trips and serve as trip leader (may require evenings and/or weekends)
• Assist with party planning, set up, hosting, as well as photography during events
• Assists Fitness Department as needed
• Other duties as assigned by Life Enrichment Director

QUALIFICATIONS

• Two to three years general office and clerical experience preferred
• Strong written and communication skills
• Flexibility in work schedule, able to work occasional evenings or weekends
• Professional and approachable
• Strong computer skills, including Microsoft Word, Publisher and Outlook
• Ability to multi-task and keep accurate records in a fast paced environment
• Detailed, organized and self-directed, with excellent customer service skills
• High school diploma or GED