Health Services Administrative Assistant

The Health Services Administrative Assistant serves as the primary point of contact for internal and external matters pertaining to the Health Services Department and performs a variety of advanced administrative support functions and activities for the Health Services Director. The Health Services Administrative Assistant represents the company in a professional and positive manner to enhance and promote the core values and mission of NATIVE HEALTH, always exercising the utmost discretion, diplomacy, and tact in customer interactions.

KEY ACCOUNTABILITIES

• Project Coordination
• Administrative and Executive Support
• Report Management
• Outreach Calendar and Stakeholder Communications
• Purchasing and Orderings, Invoice Processing
• Recruitment and Interview Coordination
• Confidentiality and Professional Conduct
• Supports the organization as needed.

KNOWLEDGE, SKILLS, AND ABILITIES

• Must be dependable, punctual, and reliable.
• Excellent customer service skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Ability to anticipate needs.
• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• High level of integrity. Position is exposed to confidential and sensitive information.
• Organized and exceptional attention to detail.
• Proficient use of computer software including Microsoft 365, Microix, EHR, and Adobe Acrobat.
• Knowledge of correct English usage, grammar, spelling, and punctuation.
• Ability to prioritize and manage effective multiple projects.
• Effective verbal and written communication skills
• Culturally competent; able to work with a diverse workforce and client population.
• Must be professional in demeanor, dress, and presentation.
• Ability to coordinate schedules, meetings, trainings, and department activities across multiple clinic locations.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Ability to collect, track, analyze, and report operational and performance data using spreadsheets and reporting tools.

QUALIFICATION/EXPERIENCE/REQUIREMENTS

• Associate and/or bachelor's degree or equivalent training and experience in business administration preferred.
• Three years’ administrative support experience required.

Standard Employment Requirements.

• Must possess a valid and unrestricted Arizona driver’s license (within 30 days of hire if applicant is from out-of-state) with no DUI/DWI or reckless driving convictions in the last five years. No more than two at-fault accidents in the last three years. Must maintain a valid Arizona driver’s license during employment. Must be insurable under NATIVE HEALTH’s liability auto policy.
• Must pass a criminal background check and obtain a Class I Fingerprint Clearance Card within the initial ninety (90) calendar days of employment and retain a valid card while employed with NATIVE HEALTH.
• Must pass substance abuse testing upon employment and submit to random testing during employment.
• Must provide an updated immunization (IZ) record at the time of employment.
• Must have a current (within 12 months) Tuberculosis (TB) skin report upon employment and provide an annual update.
• Must obtain Basic Life Support (BLS) certification within (90) calendar days of employment and maintain certification during employment.

Native Health complies with all state and federal requirements, including EEOC requirements.