Medical Records Clerk III - Ortho Clinic

Organizes and maintains health information both in paper files and in electronic systems (EMR), manages patient information, medical histories, physician exams, test results, treatments and services provided, consults with providers to make sure transcribed information is accurate before signing off on documentation, answers all medical records calls, complies with subpoena request and all other medical records request in a timely manner, sends out invoices for copying of medical records. Maintained client/patient confidentiality at all times, ensured any release of information requests were HIPAA compliant.

Essential Duties and Responsibilities

• Reviews medical records for accuracy and completion as required by Insurance Companies.
• Records and file patients' Data and medical records.
• Responds to all medical record requests from legal services and attorney's; by invoicing; receipt of payment; copying and sending via fax and mail in a timely manner.
• Answers calls from Clinical staff pertaining to medical records
• Files processed labs, pathology reports, and loose correspondence into patient records once physician has reviewed and signed appropriately; scan documents into patients' computer index.
• Responds to medical record requests from Physicians.
• Sends out Medical Records to Attorneys, worker's comp adjusters/case managers and other clinics upon receipt of medical records release form signed by the patient per HIPAA guidelines.
• Answers phone calls from patients, Doctors offices, Law Offices, insurance, etc.
• Processes all ROI (Release of Information) Requests for Social Security Administration, Bureaus of disabilities, attorneys, physician referrals, personal transfers and subpoenas.
• Prints reports to send with HCFA forms for workers' compensation patients.
• Checks out patients and collects any fees due.
• Schedules next appointment and gives instructions on procedures if needed.
• Schedules conferences, depositions and trials for Dr. Williams.
• Prepares charts and all documents needed for conferences, depositions and trials.

Education: High School Diploma/GED required.

Experience: One year of physician practice office setting preferred.