Administrative Assistant 3 - State 4-H Office

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Job Title

Administrative Assistant 3 - State 4-H Office

Department

FAES | 4-H

This position is located at -

The Nationwide & Ohio Farm Bureau 4-H Center

2201 Fred Taylor Drive

Columbus, OH 43210

Position Overview

The State 4-H Office Administrative Assistant 3 provides high-level, comprehensive administrative support to the State 4-H Leader, with secondary support extended to Associate State 4-H Leaders. As a key member of the Extension Administrative Support team, this role also assists the Associate Dean and Director of Extension and the Assistant Dean and Associate Chair on special projects, strategic initiatives, and daily operations as organizational needs arise. This position handles complex administrative responsibilities requiring the highest level of confidentiality and discretion when managing sensitive information.

Key Responsibilities

Executive Support & Schedule Management

Coordinates, maintains, and optimizes complex calendars and meeting schedules for leadership. Organizes and prepares detailed agendas, itineraries, and briefing materials for meetings and events. Support the comprehensive travel logistics for the state 4-H team.

Office Operations & Information Management

Supports daily operations and general office management of the State 4-H Office. Assesses inquiries and concerns directed at the office, independently determining the appropriate course of action or delegating to proper personnel. Research pertinent information to provide data-driven guidance to the state 4-H team, Associate Dean and Director of Extension and the Assistant Dean and Associate Chair.

Drafts, reviews, and edits official documents, correspondence, presentations, letters, forms, and web-based materials.

Onboarding Support

Provides dedicated administrative support to state 4-H hiring processes and search committees. Assists with the onboarding tracking and coordination of mentoring programs for new 4-H professionals.

Serves as an official liaison for the State 4-H Leader, Associate Dean and Director of Extension and the Assistant Dean and Associate Chair to college and university officials.

Policy Implementation & Special Projects

Supports the development and implementation of 4-H administrative policies and procedures. Executes special projects, cross-programmatic initiatives, and other duties as assigned by leadership.

Resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed.

MINIMUM REQUIRED QUALIFICATIONS

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

The pay range for this profile is $21.59-$28.00/hourly. The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications.

Ohio State provides access to a depth and breadth of opportunities and resources. Starting your first day, Ohio State offers you a comprehensive benefits package . Based on position type and eligibility. https://hr.osu.edu/wp-content/uploads/benefits-eligibility.pdf

Career Roadmap language i.e.,

Function: Business Planning and Operations

Sub-Function: Administrative Assistance

Career Band: Individual Contributor – Technical

Career Level: T3,

Additional Information

Location

4-H Center (0191)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.