Patient Care Coordinator

Legacy Oral and Facial Surgery is seeking a professional, courteous, and self-motivated Patient Care Coordinator to manage front-office operations and deliver an exceptional patient experience. This role involves welcoming patients, handling phone calls, scheduling appointments, maintaining records, and managing financial interactions.

Essential Duties

• Serve as the first point of contact, answering phone calls and addressing patient requests, concerns, and needs in a professional, friendly manner.
• Triage patient inquiries and escalate issues to the Practice Manager when necessary.
• Review and discuss treatment plans, insurance coverage, and patient balances to ensure patients understand their financial responsibilities.
• Accurately determine and document co-pays, deductibles, and out-of-pocket expenses for patients’ upcoming appointments.
• Process and record payments made in person, by mail, or over the phone.
• Present payment options to patients and arrange payment plans according to practice protocols.
• Monitor and optimize the daily schedule for efficiency and productivity, coordinating both doctor and hygiene schedules to meet utilization goals.
• Ensure follow-up appointments are scheduled for all hygiene patients and update records as needed.
• Maintain continuing care and overdue treatment lists, scheduling preauthorized treatment promptly once insurance approvals are received.
• Verify that all necessary radiographs, lab cases, paperwork, and patient information are complete and up-to-date before appointments.
• Ensure any required medical clearances are obtained prior to patient appointments.
• Send requested records to patients and update patient files.
• Check in lab cases and update records with relevant information.
• Support the Team Lead with additional administrative tasks as required.
• Perform other duties as assigned.

Key Qualifications

• Bilingual Spanish speaking required
• Detail-oriented, with strong organizational skills
• Excellent typing skills
• Proficient in Microsoft Office, including Office 365 and Teams
• Strong communication skills (verbal and written)
• Team player with a flexible, self-motivated attitude
• Ability to manage time effectively in a fast-paced environment
• Strong work ethic, punctual, and dedicated
• Willingness to learn and accept constructive criticism
• Background in dental and medical insurance verification
• Must be willing to complete a background check

Education & Experience

• High School Diploma or equivalent
• Experience in the dental or oral surgery field, with knowledge of insurance, OMSVision, and Office 365

Benefits

• Medical, Dental, Vision, and Life Insurance
• 401(k) plan
• Paid Time Off and holiday pay
• Competitive pay

Schedule

• Monday – Thursday: 7:45 AM – 5:00 PM
• Friday: 7:45 AM – 2:00 PM