Medical Records Coordinator

Job Title/Position: Filing/Data Processing Clerk

Reports to: Clinical Director / Information Systems Director

Position Summary: The filing/data processing clerk has primary responsibility and accountability for maintaining accurate patient records for billing

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

• Files all elements of patient records on a daily basis.
• Date stamps all clinical notes on a daily basis.
• Receives and routes daily incoming mail.
• Prepares daily outgoing mail.
• Maintains current log of interim orders and plans of care to verify mail and return date to comply with state and federal regulations.
• Maintains adequate inventory of medical supplies/items needed to provide appropriate patient care, notifies the Clinical Supervisor/Nursing Supervisor when inventory needs to be restocked.
• Maintains adequate supply of client plan of care record elements and stock of pre-made clinical records available for clinicians.
• Answers telephone lines promptly and efficiently. Responds to message content appropriately, as instructed by the Clinical Director / Information Systems Supervisor. Records telephone calls onto call log.
• Processes travel and expense vouchers for the Organization.
• Processes new patient referral information into the computer system on a timely basis.
• Tracks verification for all skilled services.
• Coordinates and verifies clinical documentation for input, i.e., 485–486 forms (Admission through Discharge).
• Special projects and other related duties as assigned by the Clinical Director/Information Systems Supervisor.

POSITION QUALIFICATIONS

• High school graduate or equivalent.
• Two years data entry experience. Previous billing and computer experience, preferably in home health or similar operation.
• Previous health care related billing experience.

SKILLS REQUIRED

• Ability to type 50 words per minute
• Word processing skills
• Personal computer skills
• Business machine knowledge