Business Office Assistant - Schenectady, NY
How this pay compares
This posting does not state an hourly rate. Open medical administrative assistant jobs in New York post a median of $21.58 an hour, the middle half $19.08–$26.16, across 127 jobs that state their pay. Medical administrative assistants employed in New York earn a median of $22.94 an hour (source: BLS Occupational Employment and Wage Statistics), according to the Bureau of Labor Statistics (May 2025) (source: BLS Occupational Employment and Wage Statistics).
Medical administrative assistants in New York: pay by town and employer
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About the job
Schenectady Center is seeking an experienced and detail-oriented Business Office Manager Assistant to join our team in Schenectady, NY.
- Resident Funds Management
o Deliver the resident funds box to Reception at 9:00 AM and retrieve it at 3:00 PM.
o Reconcile resident funds daily to ensure all transactions are accurately recorded.
- Daily Mail Processing
o Receive, sort, review, and distribute incoming mail daily.
- Discharge NOMNCs
o Prepare and process approximately 8–12 Notices of Medicare Non-Coverage (NOMNCs) per week.
o Ensure notices are completed, delivered, and documented within required timeframes.
- New Admission Folders
o Create and organize folders for all new admissions.
o Ensure required admission paperwork is properly filed.
- Discharge Notifications (DOH-3559)
o Prepare and submit required discharge notifications (DOH-3559) to the county.
o Maintain documentation of submissions.
- Filing and Archiving
o Organize and archive discharged residents’ folders.
o Maintain accurate and accessible resident records.
- Scanning and Document Management
o Scan and organize all Medicaid budget letters and Requests for Information (RFIs). before submitting them to the Business Office Manager (BOM) for review and further processing.
o Ensure documents are properly saved and maintained for future reference.
- Business Office Window Assistance
o Respond to walk-in inquiries from residents, family members, and visitors.
- Medicaid Documentation Assistance
o Assist BOM with completing and gathering required Medicaid documents.
- Post Office Responsibilities
o Complete weekly post office runs to mail Medicaid applications, supporting documentation, and other correspondence.
o Obtain money orders as needed.
- Notary Coordination
o Schedule and coordinate notary appointments for Medicaid applications and related documents.
o Follow up to ensure required signatures and notarizations are completed.
- Resident Funds Management (RFM) Transactions
o Process resident fund withdrawals and deposits.
o Assist with opening and closing resident accounts.
o Print and process checks as needed.
o Maintain accurate records of all resident fund transactions and account activity.
Quarterly Resident Statements
- Prepare and distribute quarterly resident account statements to residents and/or their responsible parties.
- Review statements for accuracy and completeness before mailing.
- Ensure statements are mailed in a timely manner and maintain proper documentation of distribution.
Assist Business Office Manager with Disenrollment
- Support the BOM with the disenrollment process by assisting with required documentation, forms, and supporting paperwork.
- Follow up on outstanding information and ensure all necessary documents are completed and organized for the BOM’s review and processing.
About us
Schenectady Center for Rehabilitation and Nursing is a 240-bed rehabilitation and skilled nursing facility located near the lively, reinvigorated downtown. With a long tradition of supporting the community - and being an active part of it - Schenectady Center is one of the newest in all of New York State with modern fixtures, contemporary features, and the latest amenities throughout. Our patient-centered therapy sessions are delivered by our caring, compassionate, expert team and will ensure that your program is tailored to your specific rehabilitation needs. Schenectady Center is a proud member of the Centers Health Care Consortium.
Equal Opportunity Employer –M/F/D/V
From Centers Health Care's job posting, checked 6 Nov 2026. The employer's own page is the final word on requirements and availability.
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About Centers Health Care
Centers Health Care operates 36 (source: CMS Nursing Home Provider Information) Medicare- and Medicaid-certified nursing homes in New Jersey and New York. Its job board posts jobs for nurses, nursing assistants and mental health staff. Source: CMS Nursing Home Provider Information
Hires in New York, New JerseyPay on its listings: 5.8% of its open jobs state an hourly rate
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