Administrative Assistant II, Per Diem - Westwood Main OR

Description

The Administrative Assistant II is responsible for all aspects of scheduling, Front Desk communications, and secretarial assistance to administrative staff. He/she is responsible for providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services. He/she participates in setting, implementing, communicating, and maintaining standards of performance in each area.

Qualifications

• Possesses working knowledge and ability to operate an IBM PC system, utilizing Windows program, and Excel.
• Skill in editing correspondence for correct grammar, spelling and punctuation.
• Skill in speaking clearly and distinctly using appropriate vocabulary and grammar.
• Skill in confidentially establishing and maintaining subject files.
• Typing skills for preparing business correspondence with speed (60-70 wpm) and accuracy.
• Knowledge of standard business letter and table format.
• Working knowledge of medical terminology.
• Ability to establish and maintain cooperative working relationships with other employees.
• Skill in setting priorities that accurately reflect importance of job responsibility.
• Knowledge of and adherence to UCLA Medical Center and Department policies and procedures.
• Knowledge of and adherence to organizational structure.
• Ability to accept shift changes based on the needs of the Department.
• Ability to respond to emergency calls; i.e., in case of a disaster.
• Ability to operate a computer terminal, intra-communication system, and photocopier machine.
• Ability to lift and carry boxes or packages up to 30 lb.
• Ability to spend about 85% of the time sitting or walking, stooping, reaching up and down, handling objects, papers, equipment carefully and safely.
• Ability to recognize when assistance/guidance is needed.
• Functions within the scope of responsibility.
• Ability to maintain professionalism in regards to personal presentation, behaviors, and communications.
• Maintains patient privacy and confidentiality.
• Knowledge of patient and family needs based on the patients' developmental and chronological age.
• Ability to speak, write, and comprehend English.
• Skill in appropriately, professionally and courteously interacting with scheduling coordinators, secretaries, surgeons, residents, health team members, and patient families.
• Skill in organizing material and information in a systematic manner to maximize efficiency and minimize duplication of effort.
• Maintains professionalism and tactfulness in applying scheduling protocols; must be flexible in adapting new protocols.

Ability to work in an environment with frequent interruptions and distractions