Scheduling Assistant Administrative Coordinator

Position Overview

We are seeking a highly organized and proactive Scheduling Assistant to support our scheduling team and assist with day-to-day administrative operations. This role is ideal for someone who thrives in a fast-paced healthcare environment, enjoys multitasking, and is comfortable handling both operational and creative responsibilities.

Key Responsibilities

• Assist with coordination of caregiver schedules and client assignments
• Support the scheduling team with daily updates, changes, and communication
• Prepare and distribute welcome packets for new clients and caregivers
• Maintain and update records using Smartsheet and other internal systems
• Assist with social media posting and basic content updates
• Communicate with staff, clients, and families in a professional and timely manner
• Help ensure compliance with company policies and documentation standards
• Provide general administrative support (filing, data entry, tracking, etc.)
• Assist with special projects and additional tasks as needed

Qualifications

• Strong organizational and multitasking skills
• Excellent communication (written and verbal)
• Experience with scheduling, administrative support, or healthcare preferred
• Familiarity with Smartsheet (or similar tools like Excel, Google Sheets)
• Basic knowledge of social media platforms
• Detail-oriented with the ability to prioritize tasks
• Ability to work independently and as part of a team

Preferred Skills

• Experience in home health care or medical office setting
• Customer service background
• Problem-solving mindset and adaptability

What We Offer

• Supportive team environment
• Opportunity for growth within the company
• Competitive pay based on experience
• Meaningful work helping support quality care for clients