Administrative Assistant

Windsor Gardens is looking for an administrative assistant to join our team in our Georgetown community. We are a 43 bed assisted living and 18 bed memory are community dedicated to providing excellent care for our residents. We are looking for a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications to join our team.

Responsibilities

• Perform secretarial and receptionist duties
• Answer phone representing Windsor Gardens in a professional manner.
• Perform payroll and all associated tasks timely.
• Greet all guests and visitors with a smile and courteous greeting.
• Keep up with debit expenditures and code appropriately.
• Keep the Goodworks Accounting system up to date.
• Give tours to prospective residents and their families.
• Perform secretarial duties for residents that fall in the scope of what is required by the state.
• Hire and train the evening and weekend receptionists and supervise. Cover call ins as necessary.
• Responsible for all new hire paperwork, background checks and getting to Payroll department timely.
• Responsible for ensuring all employee files are up to date and ready for state inspection.
• Excellent communication and organizational skills.
• Respect HIPPA laws and maintain confidentiality.
• Assist with activities in the absence of the activity director.
• Assist in Dining Room as needed if staffing shortage.
• Ensure when you are away from desk that someone is available to answer phone.
• Be efficient with Microsoft Word and Excel.
• Any other duties deemed necessary by the Executive Director.

Requirements

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

Benefits include

• Health Insurance
• PTO
• Dental and Vision
• Bonus potentials .