HR Administrative Assistant

BASIC PURPOSE

Provide administrative and clerical support to the Human Resources department to ensure timely, accurate completion of HR processes. Assist with HRIS data entry, recruitment coordination, onboarding tracking, performance management support, leave tracking, employee file maintenance, employee engagement activities, and workers’ compensation documentation. This is a part-time, onsite position. Salary Range: $20.00 - $25.00 per hour (DOQ)

ESSENTIAL RESPONSIBILITIES

HRIS & Employee Records

• Perform HRIS data entry including new hires, employee changes, terminations, and demographic updates; ensure accuracy and timely processing.
• Maintain employee personnel files in DocuWare including scanning, indexing, and organizing documents according to retention requirements.
• Assist with routine HRIS reporting and audits to support compliance and data integrity.
• Track and update employee licensure, CPR certifications, and other required credentials; maintain documentation in HRIS and DocuWare and send renewal reminders as needed.

Talent Acquisition

• Assist with recruitment activities including posting jobs, screening applications for minimum qualifications, and coordinating candidate communication.
• Schedule interviews, confirm availability with hiring managers, and prepare interview materials.
• Conduct follow‑up phone calls with candidates regarding application status, onboarding requirements, or missing documentation.

Onboarding & New Hire Processing

• Track completion of new‑hire onboarding requirements including physicals, drug screens, background checks, onboarding forms, and licensure verification, if applicable.
• Assist with new hire orientation including preparing materials, coordinating food orders, setting up the room, and greeting new employees.
• Support badge creation, fingerprinting appointments, and collection of required documents.

Employee Engagement & HR Program Support

• Track milestone dates, prepare award materials, coordinate distribution, and assist with event logistics.
• Assist with planning, communication, registration tracking, and setup for wellness initiatives and employee engagement activities.
• Support preparation and execution of appreciation week activities, including scheduling, communication drafts, supply ordering, setup, and coordination with vendors or internal departments.
• Provide administrative assistance for HR‑led engagement programs, including communication, attendance tracking, and vendor coordination.

Other Duties as assigned include, but are not limited to:

• Assist with FMLA/LOA tracking including logging documentation, updating spreadsheets, and communicating status updates to HR staff and managers.
• Support performance management processes by preparing forms, tracking completion, and organizing documentation.
• Assist with workers’ compensation filing including initial claim documentation, scanning reports, and follow‑up communication.
• Orders miscellaneous supplies along with business cards

EDUCATION, EXPERIENCE TRAINING AND LICENSES/REGISTRATIONS

• High school diploma required; associate degree or HR coursework preferred.
• 2–3 years of administrative experience, preferably in Human Resources.
• Strong attention to detail, organization, and confidentiality.
• Proficiency with computers, HRIS systems, document management platforms and Microsoft Office Suite.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong communication skills and customer service orientation.