Rehab Coordinator/ COTA- 50-bed 5-star facility in Mentone

Rehab Coordinator / COTA Job Description

Position Title

Rehab Coordinator / Certified Occupational Therapy Assistant (COTA)

Department

Rehabilitation Services

Reports To

Director of Rehabilitation (DOR) / Administrator

Position Summary

The Rehab Coordinator/COTA assists in the daily coordination and oversight of rehabilitation services within the skilled nursing facility while providing occupational therapy assistant services in accordance with physician orders, state practice acts, and facility policies. This role supports therapy operations, scheduling, interdisciplinary communication, compliance, and quality outcomes to ensure efficient and patient-centered rehabilitation services.

Essential Duties and Responsibilities

Clinical Responsibilities

• Provide occupational therapy assistant treatment interventions under the supervision of a licensed Occupational Therapist.
• Implement treatment plans established by the evaluating therapist.
• Accurately document treatments, resident progress, and outcomes in a timely manner.
• Monitor resident response to treatment and communicate changes to supervising therapist and interdisciplinary team.
• Participate in care conferences, discharge planning, and family meetings as needed.
• Maintain compliance with Medicare, Medicaid, PDPM, and facility documentation standards.

Coordination & Leadership Responsibilities

• Assist with daily therapy scheduling and caseload management.
• Coordinate communication among therapy disciplines, nursing, social services, and administration.
• Monitor therapy delivery efficiency, productivity, and staffing needs.
• Support admissions screening and therapy evaluations for new residents.
• Assist with tracking Medicare Part A residents and rehabilitation utilization.
• Ensure timely completion of physician orders, recertifications, progress reports, and discharge documentation.
• Participate in quality assurance and performance improvement (QAPI) activities.
• Support compliance with federal, state, and facility regulations.
• Assist the DOR with staffing coordination, onboarding support, and department organization.
• Promote positive customer service and resident satisfaction.

Qualifications

• Current California license as a Certified Occupational Therapy Assistant (COTA).
• Graduate of an accredited Occupational Therapy Assistant program.
• Minimum of 1–2 years SNF or post-acute rehabilitation experience preferred.
• Previous leadership or coordination experience preferred.
• Knowledge of Medicare Part A, PDPM, managed care, and skilled documentation standards preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to work collaboratively within an interdisciplinary team.

Physical Requirements

• Ability to stand, walk, bend, lift, and transfer residents as required.
• Ability to lift up to 50 pounds with or without reasonable accommodation.
• Ability to perform repetitive movements and maintain activity throughout the workday.

Work Schedule

• Full-time salaried position
• Weekend or holiday coverage may be required based on facility needs.

Preferred Skills

• Experience with electronic medical records (EMR) systems.
• Knowledge of restorative nursing and rehabilitation programming.
• Experience in SNF operations and regulatory compliance.
• Leadership skills with ability to support staff and workflow management.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off (PTO)
• Continuing education opportunities
• 401(k) retirement plan
• Professional development support

Equal Opportunity Employer

The facility is an equal opportunity employer and complies with all applicable federal and state employment laws.