Administrative Assistant (H)

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The University of Miami/UHealth Department of Medicine has an exciting opportunity for a Full Time Administrative Assistant to work in the UHealth Campus.

Core Job Summary

The Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office.

Core Responsibilities

Supports department and/or department leadership with daily clerical tasks.

Prepares basic reports, charts, budgets and other presentation materials.

Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.

Plans meetings and takes detailed minutes, as needed.

Answers phone calls, provides information to callers or connects callers to appropriate staff.

Schedules appointments and updates calendars.

Makes travel arrangements and reservations for department leadership and staff, as needed.

Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

Greets and provides general support to visitors.

Develops and maintains department filing system.

Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

High School Diploma or equivalent

Minimum 1 year of relevant experience required

Knowledge, Skills and Abilities

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. (Epic/Slicer Dicer)
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders

Any relevant education, certifications and/or work experience may be considered.

DEPARTMENT SPECIFIC FUNCTIONS

• Coordinate and track physician credentialing, licensure, DEA, and BLS renewals, including preparation and submission of required documentation.
• Coordinate the ordering, maintenance, and inventory of office supplies and departmental equipment; prepare and submit requisitions as needed.
• Coordinate IT and technology-related requests for physicians and staff, including equipment ordering, system/access requests, and follow-up with appropriate support teams.
• Provide clerical administrative support to multiple hematology providers including the Section Chief of Classical Hematology and the Inpatient Director of Hematology.
• Monitor and prepare materials for weekly division meetings. Assist division with submitting reimbursements. Provide coverage for responsibilities of co-workers as need arises.
• Responsible for pulling reports for the division as they relate to open encounters and case logs. Report findings to division administration as well as physicians.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status

Full time

Employee Type

Staff