Temporary Administrative Assistant

University of Colorado Anschutz

Department: SDM-Dental Clinic Comprehensive Care

Job Title: Temporary Administrative Assistant

Position #:00807455 – Requisition #:41475

This is a Temporary position limited to no more than 9-months.

Job Summary

The Dental Clinic Comprehensive Care team is seeking a temporary Administrative Assistant to support the clinic’s front desk administrative operations. The position exists to manage and operate the Information/Reception areas of the dental clinics. Triage and direct phone in/walk-in inquiries and facilitate efficient and professional patient, student, faculty interaction. Greet and register new patients in electronic health record system. Schedule appointments for students through electronic health record system. Screen new patients by having discussion of student providers and faculty supervision, time commitment, and financial responsibilities. Schedule appointments, confirm information, and accept payments.

We are seeking professionals who are looking to develop their careers in clinical office administration and/or looking to gain experience and understanding of full-cycle dental patient life-cycles. We welcome applications from individuals who are collaborative, communicative, caring, detail oriented, organized, proactive, able to think critically, focused on quality, dedicated to personal growth, and highly. The position is located at the University of Colorado - Anschutz Medical Campus . Hours will be dependent on business need but typically will be Monday – Friday between the hours of 8:00am and 5:00 pm.

Key Responsibilities

• Answer calls from patients to schedule, re-schedule, and cancel appointments
• Call patients to schedule appointments as well as reminders for patients
• Intake patients as they come into the clinic, coordinating their appointments with providers
• Utilize Axium system to schedule and re-schedule appointments based on provider availability and patient procedure needs.
• Collaborate with front desk staff and supervisor to ensure all appointments are done correctly and on time.
• Help with billing and collection for appointments and procedures based on standard protocols of the clinics.
• Assist and collaborate with other units as needed to provide backup and other administrative help.

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO.

Why Join Us

At the School of Dental Medicine, University of Colorado Anschutz Medical Campus, you'll find an incredible opportunity to contribute to the field of dentistry while advancing your career. As part of our esteemed institution, you'll have access to cutting-edge research facilities, state-of-the-art equipment, and a collaborative and supportive environment. Join our team of dedicated professionals who are passionate about providing exceptional dental care, advancing oral health, and making a difference in patients' lives. With opportunities for growth, professional development, and meaningful impact, working with us offers a rewarding and fulfilling career in the dynamic field of dental medicine.

Qualifications

Minimum Qualifications

• Two years of general clerical experience.

o College or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience working with faculty, staff, and students in a higher education environment
• Experience working in a dental or medical office environment
• Bilingual in English and Spanish

Knowledge, Skills and Abilities

• Ability to think critically and make decisive judgements
• Ability to identify problems and recommend solutions.
• Ability to effectively communicate at all levels, including physicians, leadership, and staff.
• Ability to work within large, complex healthcare systems.
• Ability to work independently and with minimal supervision
• Ability to maintain confidentiality and communicate in person, by phone, or in writing.
• Ability to attest to computer proficiency and learn new computer applications.
• Ability to keyboard/type, write legibly, and accurately record information.
• Ability to analyze and interpret data.
• Ability to organize workflow with particular focus on tracking patient care and improving patient flow.

How to Apply

For full consideration, please submit the following document(s):

• A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
• Curriculum vitae / Resume
• Five professional references including name, address, phone number (mobile number if appropriate), and email address

Applications are accepted electronically ONLY at www.cu.edu/cu-careers .

Questions should be directed to: Oscar De Moya, Oscar.demoya@cuanschutz.edu

Screening of Applications Begins:

This position will remain open until filled. Applications will be reviewed as they are received, and candidates may be contacted for interviews throughout the posting period. Upon candidate selection, the posting will be closed, and no further applications will be accepted.

Anticipated Pay Range:

The hiring range for this position has been established at: $25.00 to $30.00 / hour. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

Your total compensation goes beyond the number on your paycheck. Temporary employees are only eligible for sick leave benefits.

Equal

Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .