Clinical Assistant II

Under general supervision in an outpatient clinical setting, the Clinical Assistant II performs a variety of routine administrative and clerical supportive services to assist patients and medical staff in the registering, scheduling and greeting of patients. Relay incoming telephone messages to providers and other departments. The Clinical Assistant must be able to work effectively and appropriately with health care providers to assure that patients are treated in accordance with established standards of quality patient care.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned. Employees must abide by Stanford Children’s Health guidelines including but not limited to PCARES, sensitivity to cultural diversity, patient care, patients’ rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with Stanford Children’s Health policies, licensure and health screenings.

•Answers multi-line phone, screens and routes calls, takes messages for clinic staff and physicians.

•Schedules and edits patient physician appointments for new and returning patients.

•Schedules consultations with other clinics or physicians as needed.

•Greets patients and request that patients and visitors be seated in the waiting room and communicate unexpected delays as needed.

•Collects patient demographic and insurance data.

•Determines and documents need for signatures for conditions of registration.

•Identifies and obtains services requiring authorization and appropriate process for the payer type.

•Informs new and returning patients of authorization and payment. Collects and posts co-pays.

•Obtains required signatures.

•Maintains records in accordance with guidelines.

•Files and retrieves chart documents.

•Prints and uses scheduling reports.

•Retrieves and prepares patients charts.

•Other duties as assigned.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High school diploma or equivalent, required; (Bachelor’s degree may be substituted for work experience requirement)

Experience: One year work experience, required; experience in a Medical Office, preferred

Licensure/Certification: None.

Knowledge, Skills, and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

•Knowledge of computer systems and software used in functional area.

•Knowledge of medical terminology, preferred.

•Knowledge of ICD-9 and CPT coding and billing regulations, preferred

•Ability to prioritize multiple tasks and handle a high volume of interactions (phones, patients, etc.).

•Ability to communicate clearly orally and in writing. Ability to follow oral and written instructions.

•Ability to solve problems and identify solutions.

•Ability to deal with diverse patient/family interactions and demonstrate customer service skills in interactions with all patients, families and staff, including high volume and stressful situations.

•Ability to plan, organize, prioritize, work independently and meet deadlines.

Physical Requirements/Work Environment

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (Hourly): $25.00 to $30.00

Stanford Medicine Children's Health (SMCH) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.