Medical Provider Scheduler & Panel Coordinator (Limited term)

The Medical Scheduler and Panel Coordinator reports to the CMO and works closely with the Medical Provider Coordinator in supporting the needs of the Medical Department. This position is responsible for scheduling all medical providers and mid-levels, managing the on-call calendar, PTO shifts and OB call schedules. Additionally, this position is responsible for coordinating provider and mid-level panels including supervising and monitoring recalls, updating providers of status of recalls, and generally keeping providers informed of their panel size and status.

The ideal candidate will embrace our mission, vision and values, and possess the ability to manage multiple high level priorities. The ideal candidate will be able to anticipate the CMO’s needs and demonstrate a high level of discretion and independent judgment.

Major responsibilities include, but are not limited to, the following

• Manages Provider Scheduling utilizing available scheduling tools; manages on-call calendar and PTO shifts; OB call schedule changes; communicates with hospitals.
• Coordinates provider and mid-level panels.
• Supervises and monitors recalls for provider panels.
• Updates providers of status of recalls.
• Keeps providers informed of their panel size and status.
• Prepares new patient welcome letters for new Alliance patients.
• Prepares recall letters for patients.
• Prepares patient recall letters.
• Works with surgical referrals and authorizations as needed
• Manages the CME reimbursement process ensuring that proper records are maintained and reimbursement is timely.
• Other projects as assigned by the CMO.