Document Imaging Specialist - Health Information Management (HIM) - FT - Day

Position Status:

Full time

Shift:

First Shift (Days - Less than 12 hours per shift) (United States of America)

Hours per week:

40

Job Information

Exemption Status: Non-Exempt

A Brief Overview

The position requires the ability to multi-task in a busy office environment while maintaining confidentiality and accurately performing job duties to include but not limited to, answering phones, following up on voicemails, checking emails, computerized indexing, scanning, auditing, chart analysis, release of information and transcription duties.

Experience Qualifications

• 2 years Office experience. Required
• Experience working in a medical, healthcare, clinical or a related setting. Preferred
• Experience with PC or other computer-based applications. Preferred

Skills and Abilities

• Ability to work effectively and efficiently with co-workers, physicians, other departments and customers. (Required proficiency)
• Ability to use department software applications. (Required proficiency)
• Ability to maintain patient confidentiality practices on a daily basis. (Required proficiency)
• Ability to maintain all equipment in safe and proper working conditions and reports any malfunctions as appropriate. (Required proficiency)

What you will do

• Maintain patient confidentiality practices on a daily basis.
• Customer service. Constantly contributes to a high level of customer satisfaction and process improvement. Has identified the customer service aspects of each day-to-day interpersonal contact and acts accordingly to maintain the highest level of service in order to exceed customer’s expectations. Taking personal responsibility to make all customer interactions inside and outside the department as pleasant and smooth as possible.
• Accurately gather, prep, scan, index, and analyze charts within the electronic medical record (EMR) and other systems as required.
• Quality review of all scanned documents into the electronic medical record for accuracy. Exercises independent judgment in correcting errors with ability to identify and fix document errors within the electronic medical record. Review of any documents sent for corrections on a daily basis.
• Account for all hospital discharges using discharge lists and/or workqueues in the electronic medical record.
• Completion & accuracy of 95% or higher for scanning and indexing documents into the EMR.
• Completion & accuracy of 95% or higher for analysis of charts in the EMR. Looking for any missing documents, signatures, orders, consents, etc. Thorough review of required documents for all patient types.
• Complete & accurate deficiency assignment.
• Work assigned workqueues on a daily basis.
• Reviews and audits of patient charts/documents as required.
• Accept and process release of information authorizations for patient records. Maintaining compliance with regulatory guidelines.
• Review and process Mayo eConsults.
• Assist with training providers on Dragon software.
• Assist in finding “lost” dictations performed by providers.
• Work fax folders, emails, answering phones and responding to voicemails within one business day.
• Triage documents to identify those that could be documented directly in the EMR via an existing template or via standard nurse or physician documentation practices.
• Daily review of time clock in/out, for accuracy.
• Routinely uses policy and procedure manuals and other reference materials as necessary to ensure proper course of action and adheres to SVH’s policies.
• Assist with covering the Department Assistant job duties when necessary.

Required for All Jobs

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

Patient Facing Options

• Position is Not Patient Facing

Remote Work Guidelines

• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

• Hybrid

Scope

• No Supervisory Responsibility
• No Budget Responsibility No Budget Responsibility

Physical Demands

• Balancing: Occasionally 1-3 Hours
• Carrying: Occasionally 1-3 Hours
• Climbing (Ladders): Rarely less than 1 hour
• Climbing (Stairs): Rarely less than 1 hour
• Crawling: Rarely less than 1 hour
• Crouching: Rarely less than 1 hour
• Driving (Automatic): Rarely less than 1 hour
• Driving (Standard): Rarely less than 1 hour
• Eye/Hand/Foot Coordination: Frequently 3-5 Hours
• Feeling: Occasionally 1-3 Hours
• Grasping (Fine Motor): Frequently 3-5 Hours
• Grasping (Gross Hand): Occasionally 1-3 Hours
• Handling: Frequently 3-5 Hours
• Hearing: Frequently 3-5 Hours
• Kneeling: Occasionally 1-3 Hours
• Lifting: Occasionally 1-3 Hours up to 20 lbs
• Operate Foot Controls: Rarely less than 1 hour
• Pulling: Occasionally 1-3 Hours up to 20 lbs
• Pushing: Occasionally 1-3 Hours up to 20 lbs
• Reaching (Forward): Occasionally 1-3 Hours up to 20 lbs
• Reaching (Overhead): Occasionally 1-3 Hours up to 20 lbs
• Repetitive Motions: Occasionally 1-3 Hours
• Sitting: Frequently 3-5 Hours
• Standing: Frequently 3-5 Hours
• Stooping: Frequently 3-5 Hours
• Talking: Frequently 3-5 Hours
• Walking: Frequently 3-5 Hours

Working Conditions

• Burn: Rarely less than 1 hour
• Chemical: Rarely less than 1 hour
• Combative Patients: Rarely less than 1 hour
• Dusts: Rarely less than 1 hour
• Electrical: Rarely less than 1 hour
• Explosive: Rarely less than 1 hour
• Extreme Temperatures: Rarely less than 1 hour
• Infectious Diseases: Rarely less than 1 hour
• Mechanical: Rarely less than 1 hour
• Needle Stick: Rarely less than 1 hour
• Noise/Sounds: Rarely less than 1 hour
• Other Atmospheric Conditions: Rarely less than 1 hour
• Poor Ventilation, Fumes and/or Gases: Rarely less than 1 hour
• Radiant Energy: Rarely less than 1 hour
• Risk of Exposure to Blood and Body Fluids: Rarely less than 1 hour
• Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour
• Hazards (other): Rarely less than 1 hour
• Vibration: Rarely less than 1 hour
• Wet and/or Humid: Rarely less than 1 hour

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.

Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.